As I continue my series on automated copyediting on the Mac, specifically via the ever-useful Keyboard Maestro, in this post I'll describe how to add a term to a style sheet with a simple hot key combination.
Let's pretend we're editing along when the trademarked name Cheez Whiz appears in the text, and we need to add it to our style sheet. We highlight the term and invoke the Keyboard Maestro macro (detailed below) with our preferred hot key combination. In my case, this is Caps+W. (How I manage that is detailed here.)
When I press Caps+W, the macro performs the following steps:
And the Keyboard Maestro macro looks like this (WORD is in all caps so I can more quickly find the macro in the Keyboard Macro list since all the macro names are otherwise identical):
Since this approach adds terms to the style sheet in their encountered order—which eventually leads to desperate, frantic chaos—one of the steps I take from time to time as I work is to alphabetize the list.
I have nearly identical macros and documents for clients who require separate lists (or separate sections of the style sheet, which are incorporated later in the workflow) for titles (Caps+T and window name containing Titles), proper names (Caps+P and window name containing Proper Names), diacritics (Caps+D and window name containing Diacritics), and so forth. The only differences are the hot keys and the file names.
What my clients say
Kerry has done a great job copyediting for us. In addition to editing the manuscripts, he has also tagged one manuscript for our typesetter and done some minor fact-checking for another. His estimates have been accurate, and his work has been on time and thorough. He knows Chicago style well, and I would definitely recommend him for editing. I am always hesitant to try new people, as I have been disappointed in the past, but Kerry has proved himself, and he has now been added to our list of freelancers, which is a very short list.
- Amber Henderson, Managing Editor, AdventureKEEN